Meeting Minutes

October 27, 2011

15:00 to 15:30

ADMC, Block J16, CL2

Team Meeting

Meeting Called by: V. Gregory Type of meeting: Administration meeting

Facilitator: Mr. Mohammed Alkarbi Note taker: Mr. Mohammed Abdullah

Attendees: Mr. Omar Alasbhi Attendees: Mr. Saoud Abdulalzeez

Minutes

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<!--[if !supportLists]-->(A) <!--[endif]-->Introduction of meeting:

<!--[if !supportLists]-->· <!--[endif]-->The chairman welcomed all participates to the meeting and introduced the agenda's topics and objectives. Also defined the note taker and the time of meeting.

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<!--[if !supportLists]-->(B) <!--[endif]-->Improve registration method of students :

<!--[if !supportLists]-->· <!--[endif]-->Discussion

We discussed how to improve registration method of students before the start of the new year of the college. We had different options and ideas for better registration to solve problems that related to ID cards, books and laptops.

<!--[if !supportLists]-->· <!--[endif]-->Conclusions

Decision made to have a special team to attend before 3 weeks to register students. Also create an application on the website for student's registration.

<!--[if !supportLists]-->· <!--[endif]-->Action items: Person responsible Deadline

<!--[if !supportLists]-->ü <!--[endif]-->Website regstrition approval Mr. Omar 05-11-2011

<!--[if !supportLists]-->ü <!--[endif]-->Provide Special team Mr. Mohammed 08-11-2011

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<!--[if !supportLists]-->(C) <!--[endif]--> Schedules preparation:

• Discussion

We discussed schedule preparation for both teachers and students, and we realized that problem is related to many elements, but the main reason is the supervisors. The supervisors have to give accurate feedbacks on the right time to the academic service department.

<!--[if !supportLists]-->· <!--[endif]-->Conclusions

Decision made is to have a rule that force any changes can only be made at the first week only. And this rule has to be informed to all the supervisors of divisions.

<!--[if !supportLists]-->· <!--[endif]-->Action items: Person responsible Deadline

<!--[if !supportLists]-->ü <!--[endif]-->New Rule Mr. Omar 10-11-2011

<!--[if !supportLists]-->ü <!--[endif]-->Informing letter to supervisors Mr. Mohammed 05-11-2011

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<!--[if !supportLists]-->(D) <!--[endif]-->Students arrangement

• Discussion

We discussed level students register problem every semester, and how we manage new classes and sections for students. We had many ideas to help solving both problems.

<!--[if !supportLists]-->· <!--[endif]-->Conclusions

Decision made is to have level students to register every semester before accessing their profile. Also to limit the new classes and sections only during the first 3 weeks, this is adding and dropping period.

<!--[if !supportLists]-->· <!--[endif]-->Action items: Person responsible Deadline

<!--[if !supportLists]-->ü <!--[endif]-->Level students registration Mr. Omar 08-11-2011

<!--[if !supportLists]-->ü <!--[endif]-->New sections & classes rule Mr. Saoud 11-11-2011

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<!--[if !supportLists]-->(E) <!--[endif]-->Closing and recommendations

The chairman summarized all the final decisions that we decide for each agenda's topic, and ensure that responsibilities have been assigned.

List of recommendations:

<!--[if !supportLists]-->1. <!--[endif]-->Website registration approval assigned to Mr. Omar.

<!--[if !supportLists]-->2. <!--[endif]-->Provide and gathers special team for registration assigned to Mr. Mohammed.

<!--[if !supportLists]-->3. <!--[endif]-->New rule adding to ensure changes to be only in the first week to Mr. Omar.

<!--[if !supportLists]-->4. <!--[endif]-->Informing letter to be passing to supervisors assigned to Mr. Mohammed.

<!--[if !supportLists]-->5. <!--[endif]-->Level student's registration application on portal assigned to Mr. Omar.

<!--[if !supportLists]-->6. <!--[endif]-->New section and classes rule adding to ensure it be in the first 3 weeks assigned to Mr. Saoud.

<!--[if !supportLists]-->- <!--[endif]-->Next meeting will be on the 14^th of November 2011.

<!--[if !supportLists]-->- <!--[endif]-->Next meeting agenda will be sent on the 12^th of November 2011.

<!--[if !supportLists]-->- <!--[endif]-->Time and location of next meeting will be provided with the agenda.