Meeting report

Meeting report

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This meeting was on the 26^th October and it had four objectives to be discussed and afterwards suggest options to avoid problems we have in college every semester.

The Chairman began with the "improving registration" topic. All participants agreed to have a special team for registration 3 weeks before the starting of the new year of the college, and that responsibility was given to Mr. Mohammed to gather and inform the special team. Also we decided to have registration application on the website to help register students, and that responsibility was given to Mr. Omar to inform the IT department to do this application on the college website.

The second topic was on "schedule preparation", and we decided to have a new rule that allow changes of schedule only in the first week, and that responsibility was given to Mr. Omar to add this rule to the college rules. Also we decided to inform all the supervisors, so we ensure the knowledge of the new rule, and that responsibility was given to Mr. Mohammed.

The third topic was "student's arrangements", and we decided to have a specific level-student registration application on the website to ensure level-student register together for the new semester, and that responsibility was given to Mr. Omar. Also we decided to have a new section and class rule that accepts any changes of classes or sections only during the first three weeks, and that responsibility was given to Mr. Saoud to add this new rule in the college rules.

This meeting started with good venue preparation at the time was planned. The chairman started with a description of the agenda objectives and during the meeting all participants were discussed, listening to each other, writing down notes, giving recommendations and not interpreting each other. That’s why this meeting was successful and also finished at the planned time with a feeling that we covered all the objectives and not wasting our time without solutions.